Executive Secretary

Job Detail
Industry
Hospitality
Functional Area:
Administration
Total Position:
1
Job Type:
Full Time - 1 Year ( First Shift (Day)‎ )
Department:
Hotel Elaf Kinda
Job Location:
Makkah, Saudi Arabia
Gender:
No Preference
Nationality:
Saudi
Career Level:
Experienced Professional
Education:
Bachelors
Minimum Experience:
3 Years
Work Permit:
Saudi Arabia
Apply By :
Dec 10, 2019
Posted On:
Sep 10, 2019
Job Description

Types, distributes and files reports, letters pertaining to the Owning Company, other commercial properties managed and operated by EHC in Saudi Arabia (AHB/QCA/TIF) as well as inter-departmental memorandums and all related correspondence.

Takes minutes during Department Heads/Executive Committee meetings and at other meetings whenever required.

Receives and monitors all incoming calls to GM’s Office.

Preparation of reports as required by the offices of the ACE/RCE.

Maintains and updates a follow up file for the purpose of reminding VP/GM of functions, events, meetings appointments and other related matters.

Receives sorts and distributes mail to all departments. Also responsible for stamping hotel mail/monitors house DHL dispatches/receipts.

Handles all confidential correspondence.

Maintains and controls office supplies stock.

Keep record of Departments Heads vacation schedules.

Receives and attends callers to RVPO/GM office.

Raises and follows up on maintenance orders as appropriate.

Ensures the filing is up to standard and easily accessible.

Maintains good rapport with all employees.

Ensures that secretarial equipment is always in good operational condition.

Complies with hotel’s Health, safety & Hygiene policy